Location & Practice Overview

The position is based in the EXP Building on Northeastern University’s Boston campus and supports the Makerspace at EXP together with the Wetlab Makerspace.

Worksite EXP Building, Northeastern University
Street Address 815 Columbus Avenue
City / State / ZIP Boston, MA 02120
Supported Spaces Makerspace at EXP and Wetlab Makerspace

Responsibilities

  • Maintain accurate and organized records across administrative, operational, and programmatic functions
  • Prepare, track, and maintain compliance documentation to meet organizational and regulatory requirements
  • Coordinate and manage onboarding for new student staff and makerspace patrons
  • Support recruiting by posting openings, screening candidates, and coordinating interviews
  • Handle purchasing of supplies, equipment, and materials, including Workday purchasing processes
  • Coordinate schedules for staff, meetings, and events and manage day-to-day projects

The role reports directly to the Executive Director – Makerspace and works independently on operational and personnel support tasks.

Qualifications & Requirements

The posting prefers prior administrative, operations, or office management experience and does not state a minimum number of years required.

Experience
Previous administrative, operations, or office management experience preferred; no minimum years specified
Software
Proficiency with Microsoft Office or Google Workspace
Purchasing
Familiarity with purchasing workflows useful; Workday experience an advantage
Core Skills
Organization, prioritization, accurate recordkeeping, written and verbal communication, ability to manage multiple tasks with limited supervision

Compensation & Benefits

Compensation is stated as an hourly range. Additional benefits depend on position eligibility under university guidelines and should be confirmed with the employer.

  • Compensation: $23–$32 per hour
  • Benefit eligibility determined by university policy for temporary and benefits-eligible staff
  • Candidates should verify current medical, vision, dental, paid time off, tuition assistance, retirement, and commuting options directly with Human Resources

Schedule & Work Environment

Employment Status Temporary
Work Mode On-site
Reporting Structure Direct report to Executive Director – Makerspace
Hours / Duration Not specified in the available posting; confirm with employer

University Community & Service Environment

Administrative support is provided for the shared makerspace facilities used by the broader Northeastern community.

Primary Users Students, faculty, and staff
Access Scope Open across disciplines and affiliations
Environment Type Shared fabrication and wet-lab research spaces

Administrative Systems & Operational Scope

The position centers on the administrative systems that keep the makerspace operations organized and compliant.

Documentation Systems Recordkeeping and compliance tracking
Personnel Administration Onboarding and recruiting coordination
Procurement Processes Supply and equipment purchasing workflows
Scheduling Support Staff, meeting, and event coordination

Role Highlights

Distinctive features of this temporary assignment stem from its placement inside a university makerspace rather than a conventional departmental office.

  • Combines records, purchasing, and personnel administration in one role
  • Supports two specialized university makerspaces (EXP and Wetlab)
  • Operates with independent day-to-day responsibility under a single director

About Northeastern University

Northeastern University is a private research university headquartered in Boston. The EXP building is part of its research infrastructure and houses shared makerspace and laboratory facilities available to the university community.

Organization Type Private research university
Primary Location Boston, Massachusetts
EXP Building Role Research complex containing makerspace and wet-lab facilities

Frequently Asked Questions

Is this a clinical or patient-facing position?
No. The role provides administrative and operational support for university makerspaces and does not involve clinical care or patient interaction.
Does the posting require a minimum number of years of experience?
No. Previous administrative, operations, or office management experience is preferred, but the available description does not state a required number of years.
Will the position involve student staff?
Yes. Duties include coordinating onboarding for new student staff and supporting recruiting activities.
Are benefits guaranteed for this temporary role?
Benefit eligibility depends on university policy for the specific temporary appointment. Candidates should confirm current eligibility for medical, paid time off, tuition assistance, retirement, and related programs with Human Resources.
What is the exact worksite address?
The supported spaces are located in the EXP Building at 815 Columbus Avenue, Boston, MA 02120.
Are specific working hours or assignment length listed?
The available posting identifies the role as temporary but does not specify weekly hours or end date. These details should be confirmed with the employer.

Business Operations Administrative Assistant in Boston, MA

Northeastern University’s temporary Business Operations Administrative Assistant position combines office administration with the practical needs of a university makerspace. The role supports the EXP and Wetlab Makerspaces in Boston, where reliable documentation, purchasing coordination, and personnel administration help keep shared research and fabrication facilities organized. The position may suit candidates who prefer varied administrative assignments over a narrowly defined clerical role. Applicants should be comfortable managing records, coordinating multiple requests, and communicating with different university stakeholders. The stated pay range is $23–$32 per hour; candidates should verify the assignment duration and employment conditions in the original posting.

Is This Administrative Role a Good Fit for You?

This opportunity is most relevant to applicants who can balance routine administrative accuracy with changing operational priorities. Experience maintaining records, organizing documentation, coordinating interviews or onboarding, and handling purchasing requests would be useful preparation for the responsibilities described. The supplied vacancy text prefers previous administrative, operations, or office management experience but does not specify a minimum number of years. Candidates should therefore compare their actual experience with the listed duties rather than assume an unstated tenure requirement. Before applying, confirm the temporary assignment’s duration, working hours, and eligibility for any advertised benefits.

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